Job Listings 

 St. John's Law Library

Temporary Library Assistant 11/28/2022

Habitat Magazine

Consulting 11/23/2022

United States Court of Appeals for the Second Circuit

Research and Outreach Librarian 11/07/2022

Venable LLP

Sr. Research Analyst for Training & Outreach 11/03/2022

Benjamin N. Cardozo School of Law

Evening Library Clerk 11/03/2022

Yeshiva University

Law Librarian 11/02/2022

Kramer Levin Naftalis & Frankel LLP

Technical Services librarian 11/01/2022

See Description

 Information Resources Manager 11/15/2022 

See Description

 Market Data Administrator
11/15/2022

 

Visit our Placement Service and Placement Committee pages for information on how to add your listing.

 


 

St. John's Law Library -  Temporary Library Assistant

Employer Statement:  

The St. John’s Law School Rittenberg Library seeks applications for a temporary employee to assist with an extensive library collection and weeding project. The temporary employee will report to the Associate Dean for Library Services. The successful candidate will be responsible for following a set of clearly defined guidelines and procedures to both check in new materials and inventory and process a collection of government documents for removal from the library system and library building. Training on library-specific software is provided.Schedule: 20 hrs./wk. flexible days and hours Monday – Thursday from 8am-8pm and Friday from 8am – 5pmHourly rate: $19~

Responsibilities:

Work with Microsoft Excel to collect and format data for upload into the Federal Depository Library Program Exchange system (FDLP Exchange).Monitor FDLP Exchange regularly for updates. Communicate via email with other libraries in the depository program.  Prepare and pack print library materials for shipping or discard. Use OCLC Connexion software to remove library holdings for weeded items.  Use Sierra library software to locate records for materials identified for weeding. Physically process selected new materials received as part of the depository program, including checking in items using Sierra library software.

Minimum Qualifications:

Demonstrated ability to work effectively, both independently and collaboratively, within a collegial environment.  Adept in the use of the Microsoft Office Suite, including strong skills and demonstrated experience working with data in Excel.  Experience and comfort using web-based platforms to query and organize data.  Commitment to working with a spirit of kindness and collaboration. 

Preferred Qualifications:

Experience with the Federal Depository Library Exchange system.  Familiarity with OCLC Connexion.  Familiarity with the Sierra Integrated Library System from Innovative Interfaces, Inc.

Applications must be submitted via https://jobs.silkroad.com/StJohnsEdu/Careers/jobs/219145

  


 

Habitat Magazine - Consulting

Location:  Remote

Compensation Range:  $60 to $75 per hour.   

Employer Statement:  

The Co-op & Condo Case Law Tracker is a database of New York court decisions in the co-op/condo space (occasionally a federal decision). A leading roster of co-op/condo attorneys summarize and offer takeaways for each decision. A monthly digest is published incorporating the decisions added each month to the database. This is a self-employed consulting role. You would keep track of your time and send invoices to the publisher of Habitat Magazine. Flexible schedule with monthly deadlines. Around 35 hours per month.

Job Description:  

Review Lexis & Westlaw case law alerts to identify relevant decisions. Adjust search strings as needed. Use publicly available sources (including NYSCEF and PACER) to gather information about relevant decisions. Enter information about decisions into spreadsheet. Prepare lists of relevant cases for distribution to attorneys. Review case law summaries, including editing and fact-checking. Generate Bluebook citations. Occasional case law summary drafting. Occasional research and other projects at the direction of the publisher.

Job & Educational Requirements:  

MLIS preferred. Required proficiencies: Westlaw; Lexis; NYSCEF; PACER (and CourtListener RECAP); Microsoft Excel; Google Sheets; The Bluebook

Please email cover letter and resume to Carol Ott at [email protected] with cc to [email protected]

 


 

Research and Outreach Librarian - United States Court of Appeals for the Second Circuit

Location:                    Brooklyn, NY
Salary Range:             CL-27 ($61,564 - $100,056)
                                    Salary commensurate with experience, qualifications, and education
Closing Date:             Open Until Filled

                                    Priority consideration given to applications received by November 15, 2022

Do you enjoy working on diverse and challenging research questions? Are you an outgoing and creative professional eager to contribute new ideas to a variety of library and court projects? The United States Court of Appeals for the Second Circuit seeks legal research professionals interested in challenging research projects, court history, and civic education to join the research team as the Research and Outreach Librarian in Brooklyn, NY.

ABOUT THE SECOND CIRCUIT LIBRARY: The Second Circuit Library provides research services to over 200 circuit, district, magistrate, and bankruptcy judges, over 2,000 court staff, and also serves lawyers, self-represented litigants, and the general public.  The Library currently employs 27 staff members circuit-wide and maintains six staffed branch libraries across New York, Connecticut, and Vermont.

POSITION OVERVIEW: The Research and Outreach Librarian will be stationed at the Theodore Roosevelt United States Courthouse in Brooklyn, NY with travel to other locations as needed to assist with projects and other research matters. The Research and Outreach Librarian works as part of a circuit-wide team to provide substantive research expertise and training for judges, court staff, and the public. Typical job duties may include, but are not limited to, the tasks listed below. Assigned tasks may be changed to accommodate workload and organizational needs.

  • Provide legal research services to judges, law clerks, court staff, and the general public.
  • Coordinate and conduct library user training and orientation programs, such research training programs.
  • Provide group and individual training sessions, both in-person and online, to judges, court staff, and the public.
  • Create content and provide support for the Circuit’s civic education project: The Honorable Robert A. Katzmann Justice for All: Courts and the Community initiative.
  • Conduct historical and archival research for special court events.
  • Review, evaluate, and recommend new online and print resources.
  • Participate in collection development, collection maintenance, and budget management.
  • Develop outreach strategies and educational materials.
  • Work on special projects, as needed.
  • Occasional travel to other locations is also required.

The Research and Outreach Librarian will report to the Brooklyn Branch Librarian.

REQUIRED QUALIFICATIONS:

  • Master’s degree in Library or Information Science from an ALA-accredited program.
  • Two to five years of professional law library experience in a library that typically supports the knowledge, skills, and abilities for the position.
  • Excellent research skills and ability to analyze legal issues.
  • Expertise in analyzing and validating the authority of information, and extrapolating data from all types of resources.
  • Experience teaching to groups, one-on-one, and via web platforms.
  • Experience developing educational and promotional materials, and implementing outreach programs.
  • Ability to clearly summarize and communicate research results in writing.
  • Strong organizational and problem-solving skills.
  • Strong oral and written communication skills.
  • Excellent customer service and interpersonal skills. Self-motivated, resourceful, and creative.

BENEFITS: 13 days of vacation for the first three years, which increases with tenure. 13 days of sick leave and 11 holidays. Choice of employer-subsidized federal health and life insurance plans, with optional dental, vision, and long-term care coverage. Flexible spending account program. Federal Employees Retirement System and employer-matching Thrift Savings Plan (similar to a 401K). On-site fitness center and cafeteria. Public transportation subsidy (budget dependent). For more information about the Second Circuit, please visit www.ca2.uscourts.gov.

CONDITIONS OF EMPLOYMENT: Must be a U.S. citizen or lawful permanent resident seeking U.S. citizenship. Positions with the U.S. Courts are excepted service appointments, which are “at will” and may be terminated with or without cause. Employees are hired provisionally, pending the results of a background investigation. Direct deposit of pay is required. All employees must be fully vaccinated against COVID-19, absent an approved medical or religious exemption, and submit proof of full vaccination prior to start. “Fully vaccinated” means that two weeks have passed after the second dose of a two-dose vaccine (Pfizer and Moderna) or that two weeks have passed after the one-dose vaccine (Johnson and Johnson).

TO APPLY: Please submit a cover letter and resume as a single PDF attachment by email to [email protected], subject line: Research and Outreach Librarian, Reference No. FY 23-05. When saving your documents as one PDF, it is important to name the file using only your firstname_lastname. Only candidates selected for an interview will be notified and must travel at their own expense. While the position is open until filled, there is no guarantee that applications received after November 15, 2022 will be reviewed. Interested applicants are strongly encouraged to apply immediately.

THE UNITED STATES COURT OF APPEALS FOR THE SECOND CIRCUIT IS AN EQUAL OPPORTUNITY EMPLOYER

 


 

Sr. Research Analyst for Training & Outreach - Venable LLP

Location:  New York, NY; Baltimore, MD; Washington, DC; Chicago, IL; Los Angeles, CA; San Francisco, CA

Employer Statement:  

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to Research and Knowledge Services. That’s why we’re looking for a Sr. Research Analyst for Training & Outreach to lead library outreach, training initiatives as well as research team assignments. Research Team activities include conducting high-level substantive research in a wide variety of practice areas utilizing a diverse range of resources to support client work, business development, and firm management and functional areas.~

Job Description:  

The ideal candidate will be responsible for…

  • Leading the department's training and outreach initiatives to develop annual research training goals and assure that lawyers develop awareness and proficiency in using appropriate resources to support their client work.
  • Collaborating with Reference and Knowledge Services team members, the Professional Development team, Practice Group Leaders, Partners, and other firm leaders to assess and understand attorney and professional staff research and information needs.
  • Designing, developing, and implementing training programs and developing appropriate learning materials.
  • Providing training to attorneys and professional staff in a variety of platforms, including remote virtual learning, video learning, concierge (one-on-one), and in-person group presentations
  • Providing high-level legal, regulatory, legislative, tax, corporate, and general domestic and international research and reference services to attorneys, legal assistants, clients, and administrative staff
  • Researching and writing summaries of research results across a wide spectrum of business, legal, legislative, analytics and docket resources in over 200 rapidly-changing databases including Lexis, Westlaw, Wolters Kluwer Cheetah, LexMachina, Bloomberg/B-Law, Pacer, CNS, CourtLink, Capital IQ, OCLC, Intelligize, TLO, Checkpoint, and others.
  • Providing analysis and synthesis of research results and presenting findings in a manner promoting effective decision making.

Job & Educational Requirements:  

The successful candidate will demonstrate...

  •  Bachelor's degree, paralegal certificate or equivalent experience
  •  A minimum of two years office or law firm experience preferred
  •  Working knowledge of MS Office products including Outlook, Word, and Excel
  •  Strong communication skills: ability to interact in both written and oral form with all levels of the organization
  •  Experience with logic-based searching preferred

Pay Range for Candidates in New York City:  $119,000 - $130,000

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Investing your time and talents is no small matter—we know that superior service to our clients starts with an investment in you. Our competitive compensation, comprehensive benefits, and programs that support our employees’ wellbeing, families, and futures reflect our pride in our people. From our Sr. Research Analyst for Training & Outreach to our senior partners, Venable makes sure that we are the right fit for one another, in order to cultivate the most successful of relationships.Apply Today!We comply with the Los Angeles Fair Chance Initiative for Hiring. Conviction of a crime will not necessarily be a bar to employment at the Firm. Factors such as age at the time of the offense, type of the offense, seriousness of the offense, remoteness of the offense in time, position applied for, rehabilitation, overall record, and other relevant factors will be taken into account in determining effect on suitability for employment.We comply with the San Francisco Fair Chance Ordinance. Conviction of a crime will not necessarily be a bar to employment at the Firm. Factors such as age at the time of the offense, type of the offense, seriousness of the offense, remoteness of the offense in time, position applied for, rehabilitation, overall record, and other relevant factors will be taken into account in determining effect on suitability for employment.

Contact Information & Application Instructions:  

Apply Here: https://recruiting.adp.com/srccar/public/RTI.home?c=1171451&d=ExternalCareerSite&r=5000884304406&_fromPublish=true#/

 


 

Benjamin N. Cardozo School of Law - Evening Library Clerk (casual staff)

Job No: 496530
Work Type: Staff Part-time, Temporary and/or Hourly
Department: Benjamin N. Cardozo School of Law
Location: Brookdale Center, 55 Fifth Avenue, NY, NY
Categories: Library
 

Position Summary:

The Law Library at Cardozo Law is seeking a part-time Library Clerk. The clerk provides support and performs duties related to providing library collections and services for the University community on a part-time basis, working evenings from Sunday - Thursday, 8:30pm to 12:15am

Position Responsibilities: 

  •  Closes the Law Library each evening.
  •  Follows predetermined procedures and policies in the library and uses library resources that are simple or of limited complexity.
  •  Checks out and checks in library materials; registers students and other users of the library; performs other circulation-related activities using the ILS (Integrated Library Systems).
  •  Collects fines and adjusts patron records.
  •  Communicates predetermined library policies and procedures to library users. Assists patrons with directional questions and responds to simple questions regarding the use of Library resources, such as locating items in the OPAC, using the Library website to locate information about services, etc.
  •  Compares, retrieves and checks online and tangible data against existing files, such as OPAC, OCLC, Books in Print online, etc.
  •  Collates and prepares materials for binding, including filling out binding slips and updating OPAC
  •  Enters data for complex bibliographic and other records
  •  Files complex looseleaf services
  •  Extracts data from online records.
  •  Tracks supplies, checks availability and item designations on vendor websites, submits lists of needed items to supervisor.
  •  Performs other related duties as assigned.

Experience & Educational Background:

  •  High School Diploma is required.
  •  2+ years related experience preferred.

Skills & Competencies:

  •  Highly responsible regarding time and attendance.
  •  Very strong communication skills and ability to project a positive attitude about the Library and the University when interacting with Library patrons.
  •  Must be able to lift up to 20 lbs.
  •  Good reading, data entry and word processing skills; accuracy and attention to detail.
  •  Customer service demeanor, good listening skills and demonstrated patience when dealing with patrons
  •  Sound judgment about when to respond and when to refer patrons and/or questions to a professional librarian or supervisor.
  •  Self-discipline and judgment are essential as work will almost always be performed in the absence of a supervisor

Salary Range:  $22-24 per hour

About Us:

The Benjamin N. Cardozo School of Law is a leader in legal education, located in Manhattan's Greenwich Village. The law school is renowned for its program in intellectual property, which includes the FAME Center for Fashion, Arts, Media and Entertainment Law. Cardozo Law has a long tradition of public advocacy and is the birthplace of the Innocence Project and the home of our Center for Rights and Justice. Cardozo offers a world-class faculty and encourages creative thinking and innovation in the legal profession. Cardozo provides students with a strong foundation in legal theory combined with practical hands-on experience in a variety of areas including criminal law, civil rights law, and business law. The school prides itself on creating a vibrant and warm community for faculty, staff and students.

A division of Yeshiva University, Cardozo Law School offers an excellent compensation package, and a broad range of employee benefit plans. The law school is a secular institution within a religious university and welcomes people of all religions, ethnic backgrounds, races and sexual identities.

Equal Employment Opportunity:

Yeshiva University is an equal opportunity employer committed to hiring minorities, women, individuals with disabilities and protected veterans.

Application Instructions: 

To apply, visit https://apptrkr.com/3561200

Yeshiva University is an equal opportunity employer committed to hiring minorities, women, individuals with disabilities and protected veterans.

 


 

Law Librarian - Yeshiva University

Job no: 496457
Work type: Staff 1199 Union, Staff Full-time
Department: University Libraries
Location: Brookdale Center, 55 Fifth Avenue, NY, NY
Categories: Library

Position Summary:

Cardozo Law's Dr. Lillian & Dr. Rebecca Chutick Law Library welcomes applications for a Librarian staff position. Our building is located on Fifth Avenue, in the heart of Greenwich Village, with many convenient options for public transit commuting.

This position will work on a team along with five other union staff who provide Circulation services to our law school community. The library provides a bustling and upbeat environment with opportunities to grow both Circulation and Reference skillsets. This is an excellent position for applicants with an interest in academic librarianship, and particularly those who are interested in the specialized area of law librarianship.

The shift for this position is Sunday through Thursday 2pm – 10pm. New MLS graduates are encouraged to apply. Applications will be reviewed as they are received

Position Responsibilities:

Performs professional duties related to providing library collections and services for the University community.

  • Performs library Collection Development and Collection Management tasks including but not limited to:
    • selecting library materials for acquisition - physical and electronic monographic and serial materials, databases, websites, etc.
    • monitoring library materials expenditures
    • developing approval plans
    • implementing electronic reserves services
    • monitoring product and service interfaces and making adjustments as warranted
  • Implementing electronic reserves services
    • Filtering course syllabi and interfacing with faculty about additional course materials and copyright restrictions
    • Organizing, scanning and making reserve materials accessible
    • Updating, maintaining and reviewing course reserves pages
  • Guides Library patrons in the use of library resources and research by:
    • providing one-on–one reference service in person, via phone, email, “ask” service, texting, chat, and/or other developing technologies or modes of communication.
    • teaching library classes, designing instructional courses and implementing new and developing methodologies
    • creating guides to library research
    • developing content for library web pages
  • Performs cataloging and metadata services for library materials both physical and electronic; trains cataloging support staff and reviews their work; ensures the integrity of the OPAC; participates in study, analysis and review of developments in the cataloging and metadata fields and contributes to departmental decisions regarding their implementation.
  • Plans utilizations of library space, facilities and projects
  • Stays current with developments in the library profession, copyright regulations, research trends and methods and modes of scholarly communication. Exhibits initiative in promoting the integration of new approaches and technologies into the University’s library services.
  • Engages in research and professional activities such as publication, lectures, participation in library organizations and meetings, etc.
  • Performs other related duties as assigned.

Experience & Education Background:

Master’s Degree in Library Science and related experience.

Skills & Competencies:

  • Excellent grasp of library principles, processes, software, technology and resources.
  • Ability to learn new techniques and adapt to new paradigms.
  • Expertise in at least one academic discipline.
  • Excellent listening and communications skills.
  • Customer service demeanor and patience when dealing with patrons.
  • Accuracy, thoroughness, precision, ability to focus on detail without losing sight of the big picture.
  • Should project a positive attitude about the Library and the University when interacting with Library patrons.
  • Self-discipline and judgment are essential as work will often be performed in the absence of a supervisor.

Salary Range:

$28.65- $38.55, commensurate with years of experience

About Us:

Founded in 1886, Yeshiva University (YU) has a strong tradition of combining Jewish scholarship with academic excellence and achievement in the liberal arts, sciences, medicine, law, business, social work, Jewish studies, education, psychology, and more.

We are a leading global educational institution that employs 2,000 people across our various campus locations -- Wilf Campus, Beren Campus, Brookdale Center, Resnick Campus in the Bronx, the Gruss Institute in Jerusalem, the Boys High School in Manhattan and the Girls High School in Queens. From the distinguished faculty who teach here, to the dedicated staff, we work to fulfill our mission through all that we teach, by all that we do and for all those we serve. We seek to attract and retain engaged and committed individuals who contribute to an exciting working environment, where there is a sense of community and belonging, balanced with a significant cross section of people from diverse backgrounds working and studying together.

The University offers an excellent compensation package, and a broad range of employee benefit plans, including immediate participation in the University’s retirement plan. Staff members are typically eligible for four weeks paid vacation each year and have access to a shuttle to nearby subway locations.

APPLY HERE:  https://secure.dc4.pageuppeople.com/apply/876/gateway/default.aspx?c=apply&lJobID=496457&lJobSourceTypeID=796&sLanguage=en-us

Equal Employment Opportunity:

Yeshiva University is an equal opportunity employer committed to hiring minorities, women, individuals with disabilities and protected veterans.

 


 

Technical Services Librarian - Kramer Levin Naftalis & Frankel LLP

SUMMARY:

The Technical Services librarian will work full-time in our New York City office and handles a variety of tasks concerning, maintaining, and improving the library collection, both print and electronic, for all offices. Systems handled by this position include the Information Services intranet site and ILS / OPAC (EOS). This is a full-time position with a competitive salary and benefits package.

DUTIES & RESPONSIBILITIES:

  • Serves as main contact for the union catalog, currently the OPAC (EOS), working with the vendor on updates, issues and troubleshooting.
  • Perform copy cataloguing and original cataloguing of all Firm Offices’ library materials.
  • Generate monthly circulation reports.
  • Maintain serials records within the catalog for print and electronic resources.
  • Order and process new materials and resulting invoices.
  • Responsible for all library distributions and routing in print and electronic formats.
  • Mail sorting, journal check-in, and routing.
  • Filing of print materials.
  • Interlibrary-Loans.

SKILLS & COMPETENCIES:

  • Ability to work alone and as part of a group.
  • Excellent prioritization, problem solving, and time management skills.
  • Outstanding interpersonal and communication skills both written and oral.
  • A positive attitude, strong attention to detail, and excellent organizational skills.
  • A diplomatic and professional approach with individuals at all levels of the organization.

EDUCATION & PRIOR EXPERIENCE:

  • Master’s degree in Library and Information Science is strongly preferred, although consideration will be given to current library school matriculation.
  • Some experience in a library (preferably legal).
  • Experience using an integrated library system such as Sydney or EOS.
  • Strong Microsoft Office skills – intermediate/advanced level Excel.

 Send resumes to: [email protected]

 


 

Job Title: Information Resources Manager

Job Location: New York, NY

Reports to: Director of Market Data

Total Comp Range: 135k-160k

Summary: Join an innovative and collaborative team of information professionals managing a wide array of investment research resources. The IRM is part of the Research Services Department within a well-established hedge fund and reports to the Director of Market Data/Research Services. This is a global role and the IRM will liaise with colleagues and external vendors in the US and Europe primarily, but also in APAC. This is a hybrid role with a few days in the New York, NY office and a few days remote. The Research Services Department is central in identifying and onboarding research resources. The team manages the firm’s relationships with its external research and data suppliers.

The Position: This is a multi-disciplinary and diverse role: you will have the opportunity to interact with investment, research, legal, and compliance professionals across the firm as well as with external information experts on the vendor side. The Research Services team is central in helping to identify and onboard research resources. It manages the firm’s relationships with its external research and data suppliers: initiating engagement, demos and trials and, when warranted, handles commercial and legal negotiations, trainings, renewals/cancelations.

Responsibilities:

  • Identify and onboard information providers in response to the research needs of investment professionals across the firm. This entails, among other things, analyzing information sources, comparing competing products, reviewing pricing structures, negotiating fees and contract terms, and developing a solid understanding of the information product and its corresponding terms of use.
  • Connect information providers with end users to assure their product matches the end user’s need.
  • Work closely with legal counsel and compliance throughout the diligence and onboarding process.
  • Review and discuss legal counsel’s contract mark-ups. Understand basic elements of a licensing agreement.
  • Post-onboarding responsibilities include ensuring that end users have the necessary access and training, documenting the final contract according to internal procedures, and processing invoices.
  • Manage vendor relationships throughout the term and serve as the point person internally for any questions about, or problems with, the vendor.
  • Manage renewals and/or cancelations including analyzing usage, reaching out to the vendor to learn of any product or pricing changes, conveying those changes to the end users and working with them to reach a consensus on the renewal and/or cancelation.
  • Facilitate access to sell side research.

Qualifications:

The successful candidate will be tenacious, conscientious, curious and comfortable asking questions, able to remain focused and composed under pressure, and have excellent relationship management skills. Creativity and a healthy amount of scepticism is also welcome.

Please have experience with:

  • Contract and/or vendor management preferably in a financial, corporate, or legal setting.
  • Evaluating and using proprietary research services.
  • Research resources such as BamSec/Intelligize/Edgar, Bloomberg, Factiva, Factset, LexisNexis, S&P Capital IQ, Westlaw.
  • Market Data Management Systems such as FITS (The Roberts Group) or MDSL’s MDM (helpful, not required)
  • Sharepoint (helpful, not required)

And also:

  • Be comfortable managing competing priorities and working in a fast-paced, global environment.
  • Have the ability to communicate confidently, effectively, and professionally with external vendors, internal clients, and colleagues.
  • Have savvy internet research skills and creative approach to identifying information resources.
  • Hold an undergraduate degree (required) and Master's degree in Library Science or other related graduate level degree (preferred)

The benefits:  Being part of a supportive and united team, meeting an ever changing and intellectually stimulating environment, and being part of the investment process at a global multi-strategy investment fund. This truly is an exciting opportunity. Competitive salary including discretionary incentive compensation and standard employee benefits.

Please direct all queries and resume submissions to: [email protected]

 


  

Job Title: Market Data Administrator

Job Location: New York

Reports to: Director of Market Data

Total Comp Range: 120k-145k

Join an innovative and collaborative team of information professionals managing a wide array of investment research resources, supporting a well-established hedge fund. The Market Data Administrator (MDA) is the custodian of the FITS (TRG Screen) platform; this software is used to capture research and market data contracts, along with corresponding terms, pricing, invoices, users, and other associated data. In this role you will have the opportunity to interact with Accounting, Investment and Research professionals across the firm as well as with external counterparts. The incumbent is also the in-house FITS expert and is relied upon for overall data integrity and governance within the system as well as for all reporting needs – quarterly and annual spend as well as ad hoc reports. The MDA will manage the firm’s relationship with Prenax, a third party subscription manager. They will also manage the firm’s relationship with certain news providers.

The MDA is part of the Research Services Department and reports to the Director of Market Data (DMD). This is a global role and the MDA will liaise with internal colleagues and external vendors in the US and Europe primarily but also in APAC. This is a hybrid role with a few days in the New York, NY office and a few days remote. The Research Services Department is central in helping to identify and onboard research resources. It manages the firm’s relationships with its external research and data suppliers.

Responsibilities:

  • As the custodian of the FITS system, the incumbent is responsible for all data entry to FITS based on information provided by the DMD and the Information Resource Managers (IRMs): new vendors, renewals, invoices, users, etc.
  • Reconcile each research and market data invoice against FITS. Review any discrepancies with the DMD and IRMs and seek corrections from vendors as needed.
  • Run Bloomberg and Prenax monthly inventory uploads and reconciliation.
  • Work with Accounting to have all invoices correctly allocated and paid.
  • Review “expected invoices report” weekly and follow up accordingly.
  • Generate detailed quarterly and annual spend reports as well as other ad hoc reporting as needed. Work with DMD to review and analyze.
  • Keep FITS up to date (monthly roll/archiving) and perform periodic data clean up as needed.
  • Interface with vendor contacts on behalf of the DMD and the IRMs as needed.
  • Manage various print and online subscriptions, mostly via Prenax.
  • Interact with Investment Professionals during the renewal of Prenax and exchange subscriptions.
  • Update the intranet (SharePoint) with service-related information on a regular basis.
  • Establish effective working relationship with internal Accounting team.
  • Other duties may include: tracking usage reports of various research services, ad-hoc projects, collaborating with the DMD on FITS upgrades and updates, quarterly allocation report for Accounting, and other related tasks and projects.

The successful candidate will be conscientious and able to consistently follow through, coming full circle on all tasks. They will have excellent communication and relationship management skills. They will be comfortable asking questions when clarity is needed.

Qualifications:

  • Strong understanding of data governance and the ability to enforce existing data conventions. The ability to identify data inconsistencies and nuance is essential.
  • Some database and data reporting experience. Specifically experience with FITS (TRG Screen) and/or MDM (MDSL) is preferred.
  • Ability to adhere to internal processes and procedures relating to invoices and payments.
  • Exhibits effective oral and written communication skills.
  • Basic knowledge of accounts payable procedures. Knowledge of Workday is helpful.
  • Strong Excel skills (required) and solid knowledge of MS Office suite.
  • Accounts payable/receivable experience is helpful.
  • Able to manage time independently and communicate progress to manager.
  • Bachelor’s degree (required).

Please direct all queries and resume submissions to: [email protected]