Job Listings

Regional Content & Research Manager (Americas) - Shearman & Sterling LLP

Employer Statement:  

Shearman & Sterling has been advising many of the world's leading corporations and financial institutions, governments and governmental organizations for more than 140 years. The firm has approximately 850 lawyers and 750 business services team members in 20 offices around the world. They come from over 80 countries, speak more than 60 languages. Lawyers practice US, English, EU, French, German, Italian, Hong Kong, OHADA, Saudi law, Dubai International Financial Centre law and Abu Dhabi Global Market law. The firm is committed to providing high quality; insightful legal services that help clients anticipate and address business opportunities and challenges, resulting in groundbreaking legal work across various practice areas and all major regions of the world. It has a long history of advising on some of the world's most notable cases and transactions. Business services team members are integral to the success of the firm and its leaders work closely with partners who lead the firm, business units, practices and regions. The firm is an equal opportunity employer. Our policies and procedures are designed to promote and maintain equal opportunities for employees without regard to race or color, religion, national origin or ancestry, gender or gender identity/expression, sex (includes pregnancy, childbirth, breastfeeding and/or related medical conditions), sexual orientation, marital status, age, medical condition, disability, genetic information, military or veteran status or any other basis prohibited by law.

Job Description:  

The Client Value team helps the firm improve overall profit margins and increase client value through delivery of information, tools, project management, process improvement and other methods. Its goal is to increase value to the Firm's clients by providing lawyers with simple access to information, experience, and data, enabling lawyers to work more efficiently, and ensuring quality and consistency of work product. The Regional Content & Research Manager (Americas) uses their background and expertise to advance these goals. We are seeking an inspiring leader who will advance the vision of the 21st century law library as well as the strategic mission of the firm. Reporting to the Director, Global Knowledge & Research, and working in close collaboration with the entire Client Value team, the Regional Content & Research Manager (Americas) will provide vision, strategic direction, and planning that advances the research team as a vital resource for all within the firm. The position is responsible for the coordination of collection management, the development of research services, as well as the integration of new technologies and information delivery systems into the Library operations. The successful candidate will possess substantial experience in a leadership role in a law library; a proven record of outstanding service; and demonstrated capacity to represent the Client Value team internally. The position will be based in the firm’s largest office (New York City) since most of the partners and business services leadership are based there, but the role has regional responsibilities so it involves periodic travel to other offices.

Responsibilities:

• Provide leadership for the America’s content and research team’s activities and services include planning, developing and evaluating departmental activities and initiatives.
• Supervise, evaluate and guide the contributions and development of the team in the Americas.
• Monitor expenditures, review and implement collection management policies, and supervise vendor relations.
• Maintain online storage of some Library resources, as well as physical storage of historical and other print materials.
• Maintains accurate research and collection management data, statistics, reports, and policies.
• As required, coordinating the library operational functions (such as serials check-in procedures, print and electronic materials processing and routing, acquisitions and loose-leaf filing), and contacting publishers for missing items.
• As required, coordinating the library financial operations (such a processing vendor invoices, reviewing accounts, and assisting with variance reporting); contacting vendors for missing invoices or erroneous charges and reconciles discrepancies between received materials and accounts.
• Partner with procurement for contract review and negotiations.
• Lead and guide the team to work with business units to identify their content needs.
• Oversee coordination of online research training.
• Work with team to support on boarding of new attorneys and staff, departures, and/or transfers.
• Ensure the completion of special projects on various issues as assigned.
• Promote effective work practices, working as a team member, and showing respect for co-workers.
• Other duties as assigned.

Education & Experience:

• Fifteen (15) years of relevant experience.
•  ALA accredited MLS or equivalent.
• Prior law firm or professional services experience, preferred Knowledge, Skills & Attributes
• Knowledge of best practices and emerging developments/trends in law libraries.
• Knowledge of legal sources.
• Substantial experience in collection development of both electronic and traditional legal materials while working with appropriate tools and legal resources and publishers, as well as in implementing both the necessary supportive services to sustain and support the use of these collections, and new approaches within a rapidly changing library environment.
• Demonstrated ability to work collaboratively and collegially with colleagues.
• Record of successful completion of complex projects and experience taking appropriate initiatives in pursuit of established library goals.
• Demonstrated planning and leadership skills.
• Strong communication skills, both in writing and speaking. Ability to excite and motivate and influence at all levels of an organization.
• Actively follows legal industry trends, networks with others in similar or related roles, and is knowledgeable about how other firms deal with market pressures and opportunities.
• Demonstrates strong leadership skills and a highly collaborative, high “EQ” work style.
• Proactive and able to take ownership as well as act as a role model to the firm and team.
• Prioritizes workload and handles pressure, interruptions and multiple concurrent projects.
• Can work outside standard business hours, travel to other firm offices, and attend relevant conferences and meetings as required.
• Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.
• Strong understanding of legal processes and the ability to define solutions to support and improve those processes.
• Proven capacity for creative problem-solving.
• Proficiency with various research databases including, but not limited to, Lexis, Westlaw, and the Internet.
• Proficiency with applications including Microsoft Outlook, Word, EXCEL and Sharepoint.
• Proficiency with library software. Knowledge, Skills & Attributes
• Flexibility to work outside of standard business hours as needed.
• Flexibility to travel domestically and possibly on occasion internationally as needed.

Additional Information:

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Contact information: 

Electronic Resources Coordinator - Simpson Thacher & Bartlett LLP 

Employer Statement:    

Simpson Thacher & Bartlett LLP is a leading global law firm with offices in New York, Beijing, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Seoul, Tokyo and Washington, D.C. Established in 1884, the Firm currently has more than 850 lawyers. On a world-wide basis, the Firm provides coordinated legal advice on the largest and most complex corporate transactions and litigation matters in industries which include financial services, insurance, power and natural resources, consumer products, services, technology, telecommunications, media, pharmaceuticals and healthcare industries. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.

Job Description: 

The Electronic Resources Coordinator is responsible for the daily operation of all aspects of electronic serials and assists the Technical Services Manager with varied tasks related to the firm’s use of electronic resources. Responsibilities include checking in and distributing electronic serials, maintaining user IDs, updating contract information, tracking and reporting usage of electronic resources, troubleshooting access problems, providing technical support for users in all offices and updating/importing electronic resources bibliographic records in the catalog.

• Create and maintains user IDs and passwords for all electronic resources
• Maintain all electronic resource contracts in contract management system
• Resolve user access issues by responding directly to user inquiries and concerns, troubleshoot and perform regular maintenance
• Liaise with the IT department and library vendors to resolve electronic resource technical issues
• Track electronic resources usage; generate reports and provide metrics for budget planning and contract negotiations
• Serve as a backup administrator for electronic resource management system
• Document and maintain policies and procedures related to electronic resources
• Manage all aspects of the Serials Module for electronic journals utilizing the integrated library system which includes: creating & updating serial control records, performing check ins, distributing & archiving electronic journals, claiming missing issues and, maintaining & updating routing lists
• Work with outside cataloging agencies to process catalog records of online resources in a timely and accurate manner
• Update URLs in the online catalog for electronic resources
• Assist Library Director and Technical Services Manager with special projects
• Support Technical Services Assistants as needed
• Perform other duties as assigned

Job & Educational Requirements:      

Required

• 1 to 2 years of relevant experience in library environment
• Demonstrated experience using an integrated library system
• Strong computer skills, extensive experience with Excel and other MS Office applications
• Proficiency in electronic file folder structure and file formats; ability to save, retrieve and organize documents and navigate between folders
• Ability to work independently and collaboratively in a highly competitive and demanding environment
• Strong interpersonal skills with a client focus
• Ability to effectively present information verbally and in writing; fluency in oral and written English
• Ability to  prioritize, plan and multi-task work activities; adapts for changing conditions and works effectively
• Strong attention to detail and self-motivated to produce accurate, timely and complete work product
• Possess strong analytical skills and be resourceful in problem solving

Preferred

• Prior experience working in law or professional services library
• Knowledge of library systems, particularly SIRSI and OCLC
• Experience using Electronic Resource Management Systems such as Onelog and Research Monitor

Education:

Required

• Bachelor’s degree

Preferred

• ALA-accredited Master’s degree in Library Science

Contact information & Application Instructions (with email or weblinks):    

Caroline Merry – HR Recruiter
[email protected]
212-455-3871

Apply here -  http://stblaw.balancetrak.com

Electronic Resources Assistant - Debevoise & Plimpton LLP 

Debevoise & Plimpton LLP, an AMLaw international law firm with over 700 attorneys, is one of the leading law firms in the country.  Debevoise is committed to hiring dedicated and talented individuals as members of our administrative community. Our goal of providing outstanding service to our lawyers and clients is achieved by promoting an atmosphere that is both collaborative and professional. The Firm is seeking a full-time Electronic Resources Assistant.  The ideal candidate must have excellent analytical and technical skills to work in the Knowledge Management Services Department.  This position reports to the Electronic Resources Manager.

JOB DESCRIPTION:

•  Handle all attorney and staff requests for electronic resource materials.
• Contact outside libraries for inter-library loans while also maintaining Polonius, the library's specialized inter-library loan SharePoint list.
• Oversee the maintenance of the main and satellite libraries and help with physical maintenance of the library's print collection.
• Responsible for completing all document retrievals requests including: retrieving articles, cases, and performing negative news searches for conflicts.
• Answer directional and quick reference questions.
• Coordinate filing of library materials including those shelved in satellite libraries.
• Assists in office searches for missing library materials.
• Work on circulation related projects such as tagging books or weeding the collection as needed.
• Process all physical materials from mail check-in to shelving.
• Use the integrated library system to process requests for materials (check-outs), returns (check-ins), and coordinate deliveries of reference requests.
• Manages all password requests for Computer-Assisted Legal research services.
•  Assists all KMS Managers and Directors with special projects as needed.
• Performs other tasks as assigned by the Electronic Resources Manager.
• Provide general administrative assistance in support of daily departmental operations.
• Manage records, including leave reports, time reports, and other personnel reports.
• Maintain all departmental metrics, create statistical reports, and update department intranet pages.
• Assist The KMS Director and Managers in the preparation of presentations.
• Maintain staff, training and departmental calendars.
• Create and maintain department forms and rosters.
• Schedule travel, makes travel arrangements, and process travel reimbursements, including expenses and vouchers.
• Perform other duties as needed.

REQUIREMENTS:

• Bachelor's degree in a related field is preferable
• MLS candidate is desirable but not required.
• Excellent customer service, attention to detail, and organizational skills.
• Experience with an integrated library system, preferably EOS.Web. Prefer experience in a law firm or corporate environment.
• Ability to multitask and an interest in Libraries and Knowledge Management.
• Ability to use standard office equipment such as copy machines, multi-line telephones, and fax machines. 
• Strong computer skills working with standard programs including Microsoft Suite and Adobe Acrobat. 

 Apply here:  https://www.debevoise.com/careers/administrative-and-legal-support-staff

U.S. Court of Appeals - Thurgood Marshall U.S. Courthouse, Headquarters Library, New York, NY -  Head of Research and Education

Employer Statement:  

The United States Court of Appeals for the Second Circuit seeks an innovative and technology-oriented leader to serve as the Circuit’s Head of Research and Education.

ABOUT THE SECOND CIRCUIT LIBRARY: The Second Circuit Library provides research services to over 200 circuit, district, magistrate, and bankruptcy judges; and over 2,000 court staff. The Library currently employs 25 staff members circuit-wide and maintains six staffed branch libraries in New York, Connecticut, and Vermont. The Head of Research and Education will be stationed at the Circuit’s Headquarters Library located in the historic Thurgood Marshall United States Courthouse.

For more information about the Second Circuit, please visit http://www.ca2.uscourts.gov.~

Job Description:  

The Head of Research and Education (HRE) coordinates circuit-wide research, training, and educational services; and oversees day-to-day operations and supervises staff at the Circuit’s Headquarters Library. The HRE develops, manages, and expands library services, websites, newsletters, and other learning and development materials; designs and delivers programs pertaining to research and civics education; oversees collection development and migration to electronic resources; works with print and digital media vendors; establishes networks with neighboring law libraries; and coordinates special projects pertaining to new media, court history, and civics outreach and education. The HRE will report to the Deputy Circuit Librarian.

Job & Educational Requirements:  

RESPONSIBILITIES:

•  Provide senior-level research expertise and distill and present research work product in a concise, professional manner.
•  Ensure research services are effectively promoted; develop strategies to increase knowledge flow and accessibility of information.
•  Apply deep professional knowledge to achieve high quality research services and to ensure department is operating at full potential. • Develop training and education materials.
•  Supervise and teach research instructional programs.
•  Develop and provide guidance for collection development and maintenance.
•  Other duties and projects as assigned. REQUIRED QUALIFICATIONS:
•  Master’s degree in Library or Information Science from an ALA-accredited program; Juris Doctor from an ABA-accredited law school is preferred.
•  Minimum of five years of professional law library experience, including three years of supervisory responsibilities.
•  Expert legal research skills utilizing print, Westlaw, Lexis, and other digital resources.
•  Demonstrated teaching ability.
•  Demonstrated project management skills.
•  Excellent analytical, organizational, interpersonal, verbal, and written communication skills.
•  Evidence of teamwork, strong service and work ethic, creativity, initiative, and flexibility.
•  Comprehensive understanding of library operations and management concepts, including experience with OCLC, SirsiDynix, or a similar integrated library system.
•  Experience in emerging technologies, web site development and electronic publishing a plus.
•  Travel is required.

Job Reference Code:  FY19-01

TO APPLY: Please submit a resume, cover letter, and salary history by email as a single PDF attachment to [email protected] or by mail to: Mr. Adam Coffey Director of Human Resources Thurgood Marshall U.S. Courthouse 40 Foley Square, Room 1400 New York, NY 10007 Reference No. FY 19-01 Candidates selected for an interview will be notified and must travel at their own expense.

Library Technical Services Assistant - Mayer Brown, LLP

Employer Statement:  

Mayer Brown LLP is a leading global law firm with offices in 24 key business centers across the Americas, Asia and Europe. We are a collegial, collaborative and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support and development they need to grow, thrive and realize their greatest potential. If you enjoy working with team members whose defining characteristics are achievement, initiative, professionalism, responsiveness and adaptability, you may be the person we are seeking to join our Legal Information Center, in New York, as an Library Technical Services Assistant.~

Job Description:  

The Library Technical Services Assistant is responsible for performing a variety of technical tasks to support each function of the Legal Information Center.

Essential Functions:

• Check in serials in Softlink Liberty4
• Open, date, and sort library mail
• Create and maintain serial control records and user records in Softlink Liberty4
• Route and distribute journals and desk books to attorneys
• Process new materials including cataloging, bar-coding, labeling, and shelving Process Library of Congress labels for book spine and affixing the labels to the spine.
• File newsletters and re-shelving books
• Perform general tasks such as photocopying, downloading, and scanning materials
• Process interlibrary loans and maintain all files/reports related to loans.
• Communicate with vendors and publishers to solve problems or follow up on orders;
• communicate with attorneys and paralegals about their interlibrary loans.

Qualifications Specific Technical Skills:

• Strong orientation to the use of computers and data entry, especially library records management applications for book processing.
• Type a minimum of 35 words per minute.

Performance Traits:

• Detail orientated and able to pay close attention to established library policies and procedures.
• Recognize data entry problems and be proactive about resolving problems immediately.
• Possess excellent interpersonal and organizational skills.
• Strong communication skills, both oral and written.
• Physical Requirements:
• Able to lift heavy boxes of books/library materials (about 30 lbs).
• Able to push book carts daily.
• Able to re-shelve books overhead.
• Able to enter data into computer for several hours each day.
• Minimum Years of Experience Required: 1-2 year of experience with data entry, preferably in library records management.

Job & Educational Requirements:  

• Education/Training/Certifications:
•  High School diploma required. 
•  Some college preferred. 
•  Experience working in a Law Firm library, preferred