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Job Title Library Date Posted
Knowledge Services Specialist Proskauer Rose LLP 10/11/2019
Technical Services Specialist Pillsbury Winthrop Shaw Pittman LLP 10/08/2019
Compliance Analyst Skadden, Arps, Slate, Meagher & Flom LLP 09/19/2019

 

 

Knowledge Services Specialist – Proskauer Rose LLP

Proskauer Rose is one of the nation's largest law firms, providing a wide variety of legal services to clients throughout the United States and around the world from offices in New York, Los Angeles, Chicago, Washington, D.C., Boston, Boca Raton, Newark, New Orleans, Paris, London, Sao Paulo, Hong Kong and Beijing.

Under the supervision of the Knowledge Management Officer (the “Officer”) and the Associate Director of Knowledge Services (the “AD”), the Knowledge Services Specialist (the “Specialist”) will manage the day-to-day aspects of the Firm’s online research resources, assist with the day-to-day operations of the Firm’s Knowledge Services Department, provide superior legal and non-legal research assistance to all Knowledge Services clients, provide support on an as-needed basis to the Knowledge Services team, and perform other duties as assigned.

Responsibilities include, but are not limited to:

Electronic Services

  • Develop and maintain an in-depth knowledge and expertise of all the Firm’s Knowledge Services databases and online resources to support Firm users with their electronic research needs
  • Provide assistance and technical support to the Firm and end users for Knowledge Services online resources and electronic subscriptions, including but not limited to, (i) providing access to resources and creating user IDs; (ii) providing basic, ad hoc training and assistance to end users, as requested; (iii) assisting with product testing, implementation and roll-out to end users; and (iv) working with vendors and the Firm’s IT Department to troubleshoot and resolve issues
  • Maintain Firm resource subscriptions and user lists and regularly review and summarize usage data for the AD and the Firm’s Sourcing & Procurement Department (“Procurement”)
  • Arrange regular training sessions for attorneys, fall and summer associates and paralegals on variety of online resources
  • Assist with the development, implementation and maintenance of (i) the Knowledge Services intranet webpage, including but not limited to updating content, checking links, reviewing usage patterns and advising the AD on same; (ii) the internal Knowledge Services portal; and (iii) any electronic resource management tools

Knowledge Services Operations

  • Assist with orientation and training of attorneys and paralegals and educate Knowledge Services clients on the use of the library and research techniques
  • Critically evaluate potential and existing online and print resources and provide feedback and recommendations to the AD
  • Assist the AD and Procurement with resource contract renewals
  • Organize and prepare for Knowledge Services events, including trainings and open-houses
  • Keep up-to-date on new publications, databases, resources, developments in the legal research community and technology as it affects the Firm’s Knowledge Services initiatives
  • Assist Knowledge Services colleagues, as needed
  • Complete Knowledge Services Department projects, as assigned
  • Perform other general administrative duties, as assigned

Research Services

  • Provide outstanding, sophisticated, timely, and effective legal and non-legal, quick and in-depth, research and reference services to all Knowledge Services clients across a variety of different practice areas and jurisdictions, using electronic, print and other sources
  • Perform research and reference services that include, but are not limited to, (i) case law, statutory and regulatory research; (ii) compiling biographies and annotated bibliographic and information resource lists; (iii) pulling documents, reports and filings; (iv) monitoring and tracking news and legal, business and legislative developments and creating and maintaining alerts in a variety of databases; and (v) arranging interlibrary loans
  • Maintain a working knowledge of the Firm’s online and print resources and exercise sound judgment in leveraging the appropriate resources to meet each Knowledge Services client’s time and cost needs
  • Provide Reference Desk coverage as assigned, including at least one evening shift a week
  • Enter all Knowledge Services requests handled into the workflow tracking system
  • Keep track of and bill time spent on client billable matters and comply with Firm’s daily time entry policy

Qualifications:

  • Bachelor’s degree plus a minimum of 3 years of relevant experience at a law firm (or similar) and at least 3 years of experience performing sophisticated research; Juris Doctor or Master’s degree in Library Science or Information Science from an accredited school is strongly preferred
  • Proficiency with Excel and Word and ability to learn new technologies is a must; PowerPoint, SharePoint, social media, and other related technology preferred
  • High professional standards and a commitment to providing quality work product and outstanding customer service
  • Superior verbal and written communication skills and the ability to communicate courteously and effectively with attorneys and Business Services staff at all levels, as well as outside vendors
  • Strong analytical and problem solving skills, as well as a close attention to detail
  • Strong legal research skills with proficiency in using a wide variety of legal electronic and print resources
  • Ability to multi-task, appropriately prioritize and demonstrate an appropriate sense of urgency and be flexible to adjust hours to meet operating needs
  • Good judgment and the ability to exercise confidentiality and discretion
  • Flexibility to assume other job responsibilities within the department and provide temporary coverage for Research Specialists as necessary is a must
  • Strong organizational and time management skills and the ability to meet deadlines and work efficiently under pressure despite frequent interruptions and changing priorities
  • Ability to take direction and work both in a service-oriented team environment and independently with minimal supervision

Applicants interested should apply directly on our website at: https://proskauer.taleo.net/careersection/jobdetail.ftl?job=1900004V&lang=en

 


  

Technical Services Specialist - Pillsbury Winthrop Shaw Pittman LLP

Job Description:    We are seeking to hire a Technical Services Specialist to support the NY office. The successful candidate must have at least three years' experience working as a technical services librarian or specialist, preferably in a law firm environment.  Primary responsibilities include, but are not limited to,

  • providing technical assistance to attorneys using electronic and print library resources,
  • creating and maintaining passwords,
  • assisting Research Services manager with the budget and renewal of subscriptions and licenses, maintaining small print collection, mail check-in and routing, occasional ready reference for attorneys and staff. 
  • May be asked to perform other functions not mentioned above. 
  • The successful candidate must have strong administrative and interpersonal skills;
  • ability to handle multiple tasks with extreme accuracy and attention to detail.
  • Strong computer skills are essential. 
  • The successful candidate will be a positive self-starter, possess a strong work ethic and professional demeanor, and the ability to prioritize to handle the workload at a very fast pace. 
  • Must be a team player and have the ability to adapt to changing technologies and procedures. 

Job & Educational Requirements:      

  • BA/BS degree preferred or equivalent in experience. 
  • Must be proficient in MS Office, Excel. 
  • EOS experience preferred.

Please e-mail resume to [email protected]

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer

 


 

Skadden, Arps, Slate, Meagher & Flom LLP - Compliance Analyst

Job Summary

This position conducts complex research, analyzes documents and data, reports and follows up to meet the Firm's KYC/AML compliance requirements and facilitates effective new and prospective client risk assessment. 

  • Performs prospective client analysis, including enhanced due diligence, synthesizes findings and reports to management, partners and committee members for effective assessment of viability and risk level of prospective client.
  • Researches relationships between the Firm's new and existing clients for parent/subsidiary relationships to facilitate accurate and current reporting.
  • Addresses economic sanctions-related (OFAC, EU) alerts.
  • Conducts enhanced due diligence for higher-risk clients based on geopolitical, economic, and sanctions considerations.
  • Reviews and follows up on documentation and information to meet the Firm's KYC/AML compliance regulatory requirements.
  • Identifies and addresses non-compliance and risk assessment issues with management and partners.
  • Updates documentation and databases to keep current with compliance status of clients, the department and Firm's KYC/AML guidelines and procedures, as well as new regulations and requirements.
  • Performs new client risk assessments to include review and analysis of new clients for AML risk, financial viability with respect to bill payment, reputational risk, bankruptcy, and criminal records.
  • Provides guidance and training to partners and staff regarding the Firm's KYC/AML procedures.
  • Handles multiple complex client analysis projects.
  • Understands and responds to inquiries from partners, other attorneys as well as staff and demonstrates this understanding through the use of effective communication.
  • Actively seeks to enhance knowledge of all Client Accounting procedures and processes.
  • Manages Firm resources responsibly.
  • Complies with and understands Firm operation, policies and procedures.
  • Performs other related duties as assigned. 

Qualifications 

  • Knowledge of relevant Firm computer software programs (e.g., Word, Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
  • Knowledge of Aderant with respect to client matter intake process and billing-function
  • Ability to perform Internet research using various search functions
  • Excellent analytical, troubleshooting, organizational, and planning skills
  • Demonstrates effective interpersonal and communication skills, both verbally and in writing
  • Demonstrates close attention to detail
  • Ability to read, interpret and follow instructions
  • Ability to meet deadlines
  • Ability to handle multiple projects and shifting priorities
  • Ability to handle sensitive matters and maintain confidentiality
  • Ability to organize and prioritize work
  • Ability to work well in a demanding and fast-paced environment
  • Ability to work well independently as well as effectively within a team
  • Ability to use discretion and exercise independent and sound judgment
  • Flexibility to adjust hours and work the hours necessary to meet operating and business needs 

Experience/Education

  • Bachelor's degree
  • Minimum of three years KYC/AML experience and/or other similar law firm experience 

To apply, please visit: https://www.skadden.com/careers/staff/opportunities/new-york/compliance-analyst-09192019 

 Skadden is an Equal Opportunity Employer (Disability/Vet/other protected categories). For more information, please visit Skadden.com/careers.